Moving your office equipment and document to a new space can be a real challenge. No doubt, relocating an office without losing productivity may be an intimidating task. With the right tools and plans, you can move your business without any stress.
A poorly managed relocation may become a headache for you. For this reason, start this process with office removalists Melbourne. It will help you to save time and focus on several other tasks. Before starting a moving process, you have to update your business address. For your assistance, here are some easy steps to make moving a breeze.
Develop a Perfect Plan
Start your relocation with planning to avoid disruption in this operation. Organize a meeting with your team members to understand their problems. Outline essential things to organize, coordinate, and physically move. Feel free to get started with a visual inventory to notice these things:
- How much inventory and product must be moved?
- What do you want to do with office equipment and furniture? Remember, large items need extra attention and space.
- Carefully check file folders, contents of work stations, and manuals.
- Cubical panels can be broken down and reconvened at the office.
- What do you want to do with electronic equipment, such as wall monitors, telephone equipment and computers?
- Consider Coverage to Protect Your Equipment During Relocation
Small businesses can’t shut down their offices entirely. Usually, you have to close your business for 1 to 7 days. If you are dealing with remote clients, inform your customers that you may be slow for a few days.
If your clients are busy with moving duties, designate an employee to deal with emergency clients. It will help you to ensure continuous support for clients without distractions.
Get Started with Non-essential Items
Before moving, you have to start a thorough analysis of different parts of your office. Decrease your downtime by moving all non-essential items first. To decrease unpacking hassles, you have to label all bins and boxes. Equipment that is important for regular options must be moved on the last day.
With commercial removalists Melbourne, you will get extra storage space. Try to optimize your current storage space. Prepare a list of rarely used files and put them in storage to free up more space. It will help you to decrease the footprint of real estate and decrease overhead costs.
Before selecting a storage space, you have to consider your budget. Make sure to select a storage space with the best climate controller, security system, and password protected entrance.
Coordinate Communication Systems and Network
You should not only move physical equipment but change your electronic and communication systems. Make arrangements to decrease downtime. It is vital to arrange internet connectivity, a network of computers, phone systems, and computer servers. Moreover, you have to consider the card entry system, time clocks, and security systems.
Before moving business, you have to design professional signage for your old location. You have to inform your customers about your new location and contact numbers. It is essential to change all subscriptions and notify your post office.